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LOOKING FOR A FRONT DESK MANAGER (FEMALE CANDIDATE)
For an International Real Estate Brokerage Firm.
Responsibilities and Duties:
· Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
· Using a multi-line telephone, answers, and appropriately routes all incoming calls for various business units with courtesy, speed, and accuracy. Presents a professional, courteous demeanor when using the Company intercom system. Demonstrate friendliness and proper phone etiquette with every customer.
· Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
· Provide prompt and courteous service: both via phone/email and in person.
· Receive, sort and distribute daily mail/deliveries.
· Perform other office related duties such as filing, photocopying, transcribing and faxing.
· Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
· Using computers to generate reports, letter & email correspondence, create presentations, and conduct research. Handle procurement & Inventory in a timely manner.
· Maintain a professional appearance and work area.
· Be familiar with procedures for handling all aspects of customer complaints or disputes.
· Ensure completion of paperwork, sign-in and visitors log.
· You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations.
· Multitasking and Stress Management Skills are essential for this position.
· Performing ad-hoc administration duties.
· Maintaining office services as required (such as cleaners and maintenance companies).
· Arrange travel and accommodations, and prepare vouchers.
Requirements:
-Minimum two years experience to 3 Years in administrative support position, within an office environment.
-Must be able to read, write, speak, and understand the English language.
-Proven work experience as a Receptionist, Front Office Representative or similar role.
-Professional attitude and appearance
-Must possess patience, a cheerful disposition, enthusiasm and the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
- Must possess leadership ability and willingness to work harmoniously with other personnel.
-Proficiency with Microsoft Office applications.
-Hands-on experience with office equipment (e.g. fax machines and printers)
-Ability to be resourceful and proactive when issues arise
-Exceptional telephone etiquette
-A self-starter capable of multi-tasking and prioritizing
-Ability to take initiative in completing assigned work and projects
- Graduate (minimum)
- MS office suite proficiency
- Analytical skills
- Communication skills
-Presentable
Note for the applicant : Candidates who are studying are advised not to apply for this job position as no flexibility will be given for this job position. Urgent Hiring is required kindly apply if you can join immediately.
No pick & drop facility available so kindly apply if you can travel or live nearby. Candidates who can join as soon as possible may avail this job opportunity.
Employee Benefits and perks: Medical Insurance, Lunch meal, 30 paid leave, annual performance based bonus.
Karachi Office Address: F-34-A, Main 26th street, Block-4, Clifton, Karachi.
Working Hours and Days: Sharp 9:15 a.m. to 7:30 p.m.
Working Days: Monday - Saturday
Job Type: Full-time
Salary: Rs40,000.00 - Rs50,000.00 per month
Ability to commute/relocate:
- Karachi: Reliably commute or planning to relocate before starting work (Required)
Application Deadline: 28/07/2023
